How to open & view shared calendars

Did you know that you can open a colleagues shared calendar to view their availability before you send them a calendar invite for a meeting or appointment?

How to open and view any shared calendar?

  1. In Microsoft Outlook Version 2010  – Click Calendar

2.      Click File

3.      Select Open Shared Calendar

4.      Select From Address Book…

5.      Type in Last Name of the Colleagues i.e. Wanyiri (must be within CG Global Address Book)

6.      Select & Double Click to add

7.      Click Ok

The User’s Calendar is mapped directly to you outlook Client.

View calendar status whether “busy” of “free” and select appropriate time for an appointment.

Send them a Calendar Request.

NB: This only allows viewing of status as free or busy. To view more detailed calendar information, request rights from the member of staff for access permission and contact the ICT service desk.

If you need any assistance, Call or email your respective ICT Helpdesk