Virtual Meeting Tool Selection Matrix

VIRTUAL MEETING TOOL SELECTION MATRIX

Virtual meetings have quickly become the most cost effective way of holding meetings, trainings, webinars and conferences. However, in order to hold a successful virtual meeting it is important to select the appropriate platform.

How do I select the best virtual meeting tool?

The first step is to establish the participating audience and which information is being shared. i.e. Presentation

To help guide In determining the right tool to use ILRI ICT has developed the selection matrix below. This matrix can also be downloaded under our portal via the following link - http://ict.worldagroforestry-ilri.org/node/354

 

WEBEX

STREAMING

VIDEO CONFERENCE

TELE-CONFERENCE

SKYPE

Recommended no. of  Participants

25

-Not recommended for over 25 remote attendees due to audience management.

Unlimited

2 Remote Sites via Direct Connection

 

10 Remote Sites including host via KENET VC Bridge

5

Video – 5

Voice - 25

Video

Yes

Yes

Yes

No

Yes

Presentation Support

Yes

Yes

Yes

No

Yes – Quality Poor

Recording

Yes – On request

Yes

No

Yes – On Request

No

Desktop Sharing

Yes

Yes

Yes

No

Yes

File Transfer

Yes

No

No

No

Yes

Interaction

Audio & Chat

Audio for Listeners & Chat

Audio Only

Audio Only

Audio & Chat

Join Via Telephone

Yes

No

Yes

Yes

Yes

Embed Link to Website

No

Yes

No

No

No

Host Requirements

·         Computer

·         Microphone

·         Speakers

·         Webcam For Video Requirement

·         Fast Internet Connection

·         Computer

·         Microphone

·         Speakers

·         Streaming Platform License

·         1GPS dedicated Link

·         Video Conferencing Equipment

·         Display Monitor

·         Public IP/ Remote Conferencing Site IP

·         Dedicated Internet Link

·         Teleconference System

 

·         Computer with Skype Installed

·         Microphone

·         Speakers

 

Participant Requirements

·         Computer

·         Microphone

·         Speakers

·         Internet Connection

·         Invitation Link From Host

·         Computer

·         Speakers

·         Internet Connection

·         Same As Host

·         Telephone Headset/ Mobile Handset

·         Same As Host

Booking Period

·         At least 24 Hrs. Prior to meeting 

·         At least 24 Hrs. Prior to meeting 

·         At least 5 days Prior to meeting 

·         At least 24 Hrs. Prior to meeting

·         At least 24 Hrs. Prior to meeting

How do I get further advice or Book for a Virtual Meeting;

Send an Email to

·         ILRI Kenya: ilrikehelpdesk(a)cgiar.org or call Ext 3253

·         ICRAF:  icrafhelpdesk(a)cgiar.org or call Ext 4207

·         ILRI Addis: ilri-eth-ict-helpdesk(a)cgiar.org or call Ext 2180

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