Access free secure on-line storage with Google Drive (CGXchange)

                                                                       ACCESS FREE SECURE ONLINE STORAGE WITH GOOGLE DRIVE (CGXCHANGE)

What is Google Drive?

Google drive is a free online file storage and  sharing platform.

Why Google Drive?

Safely keep all your stuff in one place and then access it from any device, anywhere. Store documents, pictures, or other files - even the big ones - using Google Drive and easily share them with anyone within the CGIAR network at the click of the button. Enjoy free space of up to5GB.

How do I upload and share documents on Google Drive?

To upload files for sharing with partners or colleagues follow the instructions below;

1.       Log in to Google Docs: Click on or copy and paste this link to your web browser and sign in with your CGIAR username and password. As shown below

Username: <yourusername>

Password: <yourpassword>

Bookmark or add this page to your favorites folder for quick reference

2.       To create a shared File/folder on Google Docs

a)      Click the create button at the top left of your Documents list.

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b)      Select the Folder/File you want to share from your computer>Click OK

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c)       Once the folder is uploaded, click on Share

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d)      To Share files with people on the CGIAR network, type their name under the box titled “Add People”  and select appropriately as illustrated below. Their email address will appear from the drop down menu. If the person you want to share a file/folder with does not have a CGIAR address type their FULL email address.  NB: You can share a file with multiple people and groups

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e)      Select the permissions. Documents shared on Google Drive are private and can only be accessed by the people you have shared with according to the rights you assign.


-          Can Edit- Can modify the contents of the document

-          Can view- Allowed to view the documents

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f)       Click on add message to add an optional message.

g)      Click on Share and Save

The file will be shared with the people added on the list and they’ll receive an automatic email notification.

How do I download Google drive on my computer?

1.       Log in to Google Docs and sign in with your CGIAR username and password. As shown below

Username: <yourusername>

Password: <yourpassword>

2.       Click on download Google drive for PC/ MacComputers, run the setup.

3.       Locate the Google drive icon at the task bar next to the clock, right click on the icon and click on sign in Description: Description: Description: Description: Description: Description: On the page that opens click on sign in now

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4.       Enter your CGXchange email address. The same format as your email. E.g. FirstName Initial. Leave the password field BLANK.


5.       Enter your domain user name and password and click sign in.

6.       Google drive is now connected to your computer. You can now add/remove/Sync files and  folders automatically  with your Google drive account.

For assistance with this, do not hesitate to contact the respective helpdesk.

ILRI Kenya: or Ext 3253

ICRAF: or Ext 4207

ILRI Addis: or Ext 2180

For any comments, a topic that you’d like us to feature,or an ICT question you’d like addressed through this forum, send an email to icrafilriictawareness@cgiar.orgor simply reply to this email.